Specialty
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The role
The company is hiring a senior Executive Assistant / Personal Assistant for a Sydney-based principal at a private investment firm with holdings in media, technology, property and venture capital. The role covers scheduling, Xero bookkeeping and AI-based workflow improvements across Australia, US and France time zones. Open to Philippines-based contractors.
What you will do
- Manage a diary spanning Australia, the USA and Europe and coordinate meetings and daily scheduling
- Monitor the inbox and draft professional communications
- Run Xero bookkeeping for personal and business accounts, tracking expenses and invoices
- Arrange international travel, accommodation and itineraries
- Liaise with investors, partners, clients and internal teams
- Use AI and automation tools to build workflows and reduce manual processes
What they ask for
- 5+ years as a high-level Executive Assistant
- Strong Xero and financial administration experience
- Excellent written English
- Proven management of multi-time-zone calendars (AU/US/EU)
- Experience supporting senior executives or founders
- Hands-on use of AI and automation to improve workflows
- Available across a 7 AM to 7 PM window covering several time zones
- Proficient in Microsoft Office; based in the Philippines
What they offer
- Independent contractor agreement
- Flexible hours within the coverage window
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